Requirements for officially certified (attested) copies

Required Educational Documents

To verify your eligibility, you must attach certain educational documents to your application. All educational documents must be officially certified by the awarding institution, or legalised. Officially certified copies issued by a Finnish notary public will also be accepted. Please also note possible country-specific requirements.

The authenticity of your educational certificates is evaluated during the selection process.

You are required to submit the following educational documents for the degree that you use as a basis for eligibility (master’s):

  • degree certificate
  • transcript of records

If you have completed or are completing your degree that you use as a basis for eligibility at the University of Jyväskylä submitting the documents is not necessary.

Degree Certificate

A degree certificate is a document issued by an institution to a student who has successfully completed all studies included in the degree. The student has graduated. The degree certificate should include:

  • the name of the institution awarding the degree,
  • the date of issue,
  • the name of the person to whom the degree certificate has been issued, and
  • the academic title/degree (e.g. Master of Science) the person has been awarded.

Applicant, who has received a conditional selection decision on the grounds of an uncompleted degree, must deliver the degree certificate to the faculty office when the degree is completed.

Applicant, who verifies his/her eligibility with one degree and language skills with another, is required to submit degree certificates regarding both degrees.

Do not attach the original degree certificate in your application. University of Jyväskylä does not return any documents.

Temporary (Provisional) Degree Certificate

A temporary (provisional) degree certificate is a document issued by an institution to a student who has been awarded or conferred an academic degree. The temporary degree certificate is issued as a replacement for the actual degree certificate e.g. in case the actual degree certificate cannot be given to the student immediately after the studies have been completed due to technical or administrative reasons. The temporary degree certificate must include:

  • the name of the institution awarding the degree
  • the date of award/conferral of the degree
  • the name of the person to whom the temporary degree certificate has been issued
  • the academic title/degree (e.g. Master of Science) the person has been awarded

It is important to note that a document stating only that the student has completed all the courses is not sufficient as a temporary degree certificate.

Transcript of Records

The official transcript of records should include the following information:

  • full titles of the units that the student has completed for the degree
  • completion times of study units (or at the very least the overall study time at the institution)
  • grades obtained
  • credits awarded
  • information on the grading scale used at the institution at the time of study

The transcript must cover the full length of studies. If the degree includes course units that the student has completed at another institution and the transferred credits are not indicated in detail on the transcript of records, a separate transcript of records regarding the transferred credits should be submitted. Please also note possible country-specific requirements.

If the degree that verifies eligibility is uncompleted at the end time of the application period, official transcript of records of studies completed by the time of application is attached to application. The transcript of records must include the name of the degree that will be awarded to you when you graduate (e.g. Master of Science). Applicant who has received a conditional selection decision on the grounds of an uncompleted degree, must deliver the full transcript of records to the faculty office when the degree is completed.

Applicant, who verifies his/her eligibility with one degree and language skills with another, is required to submit transcripts of records regarding both degrees.

If your official transcript of records does not include all the required information, please see Transcript of Records – required information for more information.

JYU also accepts electronic transcript from certain recognised sources. For more information, please see Electronic transcripts

Officially Certified (Attested) Copies

University of Jyväskylä does not accept regular photocopies of educational documents. All educational documents must either be officially certified (attested) by the awarding institution, or legalised (see below). For some countries, there are country-specific document requirements that must be followed first and foremost before any other requirements for document attestation. In addition, officially certified copies issued by a Finnish Notary Public at the Local Register Office (Maistraatti) are accepted (more information at the website of Maistraatti).

NB! Please note that officially certified copies issued by notaries public in other countries are not accepted without legalisation.

Official certification by the awarding institution

Officially certified copies of academic documents can be issued by the awarding institution. If you request officially certified copied from the awarding institution, make sure that the copies submitted to the University of Jyväskylä meet the following criteria:

  • taken directly from your original educational documents
  • include every page of your educational documents
  • bear the original stamp of the awarding institution on each page of the document (e.g. a generic stamp stating only “Certified true copy” will not be accepted)
  • bear the original signature of the certifying officer

Please note that regular copies of certified copies will not be accepted.

Legalisation of documents

If you cannot obtain officially certified copies of your academic documents from the awarding institution, you may submit legalised copies of your academic documents.

Legalisation takes place by two different means depending on whether the relevant country is a signatory to the Hague Convention of 1961. Documents supplied by countries that have ratified the Hague Convention are legalised by the issuance of an Apostille Certificate. Documents issued by other countries are legalised in two steps: first by the foreign ministry of the issuing country, then by a competent Finnish Embassy or Finnish Consulate of that country.

Apostille. The Apostille Certificate (stamp or paper certificate) is necessary if the document has been issued by the authorities of a country that has ratified the Hague Convention of 1961. Read more about the Hague Convention. The site also provides an English language list of the member states of the convention and information about the authorities issuing Apostille Certificates in the various countries.

Legalisation. If the country issuing a document is not a signatory of the Hague Convention, a document is legalised by the foreign ministry of the issuing country, after which a competent Finnish Embassy or Finnish Consulate of that country legalises the document, certifying the competence of that foreign ministry official to issue such legalisation.

Official Translations

If your educational documents are issued in a language other than English, Finnish or Swedish, official translations of them to one of these languages are required. Officially certified copies of the original documents must also be submitted. An official translation must be one of the following:

  • issued by the awarding institution
  • an officially certified copy of a translation issued by the awarding institution
  • translated by an official translator
  • an officially certified copy of a translation made by an official translator

Each page of an official translation must bear the translator’s stamp and/or signature. Official translations must be exact translations of the original documents. Translations done by the applicant him- or herself are not accepted.

Please also note possible country-specific requirements.