Guidelines for Presenters, Commentators and Chairs
You are allocated a maximum of 20 minutes to present your paper. Please think of the best way how to communicate the key elements of your paper within this time. Consider that you are not able to read out your complete paper. Therefore it is necessary to adjust your presentation accordingly.
Although the conference papers are available online for several weeks prior to the conference, you should not assume that everyone attending your presentation have already read your paper.
PowerPoint facilities will be supplied in each conference room, for those who want to use them. Preload your PowerPoint presentation on to a memory stick and bring this with you to your session. Please ensure that your presentation is loaded onto the computer in the assigned room before the beginning of the session.
Each presentation has a commentator. The commentator comments on the paper and opens up areas for discussion. The commentator has a maximum of 10 minutes for initial comments. Papers are available online: Conference proceedings.
The presentation of papers are organised into a number of different sessions. In each session, two to three papers are presented. The timetable for each presentation is as follows:
Presentation of Paper (20 minutes)
Discussants comments (10 minutes)
Discussion (10 minutes)
Changeover (5 minutes)
TOTAL TIME (45 minutes)
Chairs are expected to arrive at the session rooms 10 minutes prior to the beginning of the sessions. The role of the chair is to keep the schedule on time and to chair the discussion. Chairs may of course take part in the discussions themselves, but it is not their role to make lengthy introductory presentations of their own. The chair’s most important task is to ensure each element of the session (i.e. presentation, commentator’s comments, discussion) begins and ends on time.
Chair have cards to hold up 5 minutes and 2 minutes before the end of each presentation. If either the presenter or the commentator continues beyond his or her allotted time, then the chair must act firmly to bring the speaker’s contribution to a close.
During the discussion part of the session, it is recommended that the chair allows several contributions from the audience before inviting the presenter to respond. In this way, an exclusive dialogue between the presenter and one member of the audience is avoided. The commentator should be encouraged to take a further part in the discussion if he or she so wishes.