29.06.2018

Student Recruitment

Student Recruitment, Student and Academic Services, Privacy Notice

For what purpose will your personal data be processed and what is the legal basis for the processing?

University of Jyväskylä gathers this data for marketing purposes in order to provide up to date information regarding and during the application process of study programmes of University of Jyväskylä. The data subject has given consent to the processing of his or her personal data for one or more specific purposes. Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller (statistical use).

The University is committed to collecting and processing your personal data in a fair and transparent manner and in compliance with the relevant legislation. This privacy notice outlines how the University will manage your personal data in accordance with the data protection legislation.

What personal data do we process?       

All information processed is provided by the data subject by A) filling in a contact form which gathers the following information: name, email address, phone number, nationality, study programme(s) interested in, and additional questions the data subject might want to inquire upon, and afterwards B) in correspondence (email, phone) between the data subject and the University. 

Who will have access to your data?

Data will be handled by the personnel of the Student and Academic Services and University Marketing and Communication Services. Data is password protected. Personal data are not be disclosed to third parties.

Will your personal data be transferred outside the EU/EEA area? How are the transfers protected?

Personal data are not transferred outside EU/EEA area.

For how long will your data be processed? 

Data retention is connected to timelines of application processes. When the data subjects provides his/her data, it is tied to on-going or the next suitable application period(s). The data will be retained two years after  this application round is ended. Afterwords, the data is anonymised and kept for statistical purposes. 

 

Withdrawal of consent and the right to object the processing 

You have the right to object the processing of your personal data for direct marketing purposes by unsubscribing the newsletter. You can also object the processing of your personal data or withdraw your consent by sending an email to the registry office of the University of Jyväskylä (kirjaamo@jyu.fi).

What right do you have as a data subject?

You have the following rights as a data subject:

  • Right to access
  • Right to rectification (remember to keep your contact information up to date)
  • Right to erasure (‘right to be forgotten’) in some cases
  • Right to the restriction of processing in some cases
  • The University has the obligation to notify any third-party recipient of the data about your requests for a rectification or erasure of your personal data or a restriction of processing.
  • The right to object to the processing. For example, when your personal data are processed for the purposes of direct marketing, you have the right to object to the processing at any time.
  • Right to data portability in some cases
  • The right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or would similarly affect you significantly.
  • Right to be informed of any information security breaches causing a major risk
  • Right to lodge a complaint with a supervisory authority

If you have any questions about your rights, you can contact the University’s Data Protection Officer or the contact person of the database concerned.

How can you use your rights?

The University of Jyväskylä has general guidelines on how data subjects can exercise their rights.

A general description of the technical and organisational safety measures

The University as a data controller will take appropriate technical and organisational measures against unauthorised or unlawful processing of personal data and against accidental loss or damage to personal data.

Contact details

Data Controller
As regards processing these personal data, the University of Jyväskylä is the data controller and takes over the responsibility from Emilia Tolvanen, Admission Services.

Responsible unit
Admission services,  Coordinator Emilia Tolvanen, emilia.tolvanen@jyu.fi, tel. +358 40 805 3018 

Data Protection Officer
If you have any questions concerning data processing, please contact the University’s Data Protection Officer, tietosuoja@jyu.fi or tel. +358 40 805 3297.

This privacy notice has been released and submitted to the data subject on 26.06.2018.