Application and acceptance for doctoral studies

Department: discussion of the application and its attachments

  • Once a person planning to apply for a right to pursue doctoral studies has contacted the main representative of the subject, they jointly check the prospective applicant’s earlier studies, grades, and the research and study plans
  • The applicant submits his or her application according to University's and Faculty's instructions

Faculty: sending applications to departments for recommendation

  • Once the deadline has passed, the faculty sends the received applications to the department steering group, research board or their equivalent for processing and evaluation (person in charge: Coordinator Heli Niskanen)

Department: decisions on application recommendations

  • The department steering group, research board, or their equivalent processes and evaluates the applications in accordance with their own practices. The group may invite the applicant for a meeting to answer questions pertaining to the application. The group may also discuss the applications with, for example, the main representatives of the subjects or the head of the department. The groups are:
    • Department of History and Ethnology: Department's steering group. Contact person: senior researcher Heli Valtonen.
    • Department of Language and Communication Studies: research steering group. Contact person: professor Arja Piirainen-Marsh.
    • Department of Music, Art and Culture Studies: Research Board of the Department. Contact person: senior researcher Suvi Saarikallio.
    • Centre for Applied Language Studies: Supervisors' pool. Contact person: professor Ari Huhta.
    • Department of Social Sciences and Philosophy: the board of the doctoral programme of the department of social sciences and philosophy. Contact person: professor Tiina Silvasti.
  • the availability of professional guidance and the sufficiency of guidance resources needed for student admission must be assessed. The availability of guidance is assessed based on how strong and established the unit’s research activity is in the applicant’s field of research. The sufficiency of guidance resources is assessed based on how many supervised students the suggested supervisor-in-charge already has. If the suggested supervisor-in-charge is already a supervisor-in-charge for at least nine doctoral students whose study rights are active, the faculty can designate him/her as a supervisor-in-charge for, at the most, one new doctoral student per year. Faculties may, upon their discretion, decide on a lower maximum number of supervised doctoral students per a supervisor-in-charge.
  • when processing the applications, attention is paid to the accessibility requirement in compliance with the Administrative Procedure Act
  • The group records the recommendations. The chair or the secretary of the group submits the information regarding the recommendations to the faculty (to Coordinator Heli Niskanen). The recommended applications are supplemented with a proposal for a supervisor-in-charge, at least one additional supervisor, and a follow-up group. Negative proposals are provided with justifications.

Faculty: making and announcing decisions regarding post-graduate study rights

  • The applicants’ eligibility to apply and the correctness of application documents is verified. External service providers may be used for the verification.
  • The dean decides on granting study rights on the basis of department proposals. The decisions are prepared by the head of student and academic affairs.
  • Faculty adds those who have been granted with a post-graduate study right to the doctoral students’ mailing list (person in charge: Coordinator Heli Niskanen)
  • Faculty informs the applicants of the decision via email and via mail (person in charge: Coordinator Heli Niskanen)
  • Faculty (person in charge: Coordinator Heli Niskanen) sends information on the decision to the department.
    • The head of the department (or the vice head of the department) relays the information in accordance with the practices of the faculty to, for example, the person in charge of the department’s mailing lists so that people who have been granted with a study right can be added to the doctoral students’ and/or staff members’ mailing list.
  • In about one month after the letters informing the applicants of the decision have been sent out, the Faculty checks whether everyone awarded with a right to study has submitted the registration form posted with the letter of approval to the Faculty. If necessary, the Faculty sends out a reminder. (Person in charge: Coordinator Heli Niskanen.)

Department: ensuring the starting of postgraduate studies

  • The supervisor-in-charge records the decision and the research plan received from the faculty in accordance with the faculty guidelines.
  • As soon as possible, the supervisor-in-charge arranges a meeting with all the supervisors assigned for the work. The supervisors and the doctoral student agree on the principles of the cooperation. After this, the supervision form should be filled in and updated in a new supervision document service. 

Faculty: follow-up of applications for postgraduate studies and departmental recommendations

  • At every turn, Faculty's board of research monitors the situation regarding applications for postgraduate studies. 
  • The secretary prepares the summary of the applications in a meeting of the board of research where the summary and the situation of applications for postgraduate studies are discussed.
  • The task of department representatives is to relay information on the situation at their departments.