08.09.2017

Approving the licentiate thesis

Department: nominating the examiners for the licentiate thesis

  • before the examination, the doctoral student submits the licentiate thesis manuscript to the plagiarism detector (Urkund) by sending it as an email attachment to the address provided by the supervisor-in-charge
  • the supervisor-in-charge is responsible for processing the Urkund report and sending it to the Coordinator Heli Niskanen at the Faculty Office for archiving. The Faculty is responsible for providing the report for the preliminary examiners in case they want to use it in assessing the manuscript. Information and instructions on Urkund can be found here .
  • when the licentiate thesis is ready for approval, the main representative of the subject in question makes a proposal for the appointment of examiners to the Faculty
    • before the proposal, it must be verified from the student register that the doctoral student is registered as a student of the subject in question and enrolled for attendance as a postgraduate student
    • the proposal is made using a form provided by the Faculty
    • the supervisor cannot act as an examiner
    • the proposal must contain the contact details of the examiners
  • at the same time, the doctoral student sends the study intended as a licentiate thesis to the Coordinator Heli Niskanen at the Faculty Office as a PDF-file for distribution to the examiners. A separate one-page summary must be attached to the file.

Faculty: decision and information

  • the proposal is accepted by the dean or the vice-dean
  • Faculty informs the doctoral student, the reviewers, and the supervisor(-in-charge) of the decision
  • the reviewers are sent the decision, the manuscript, and instructions for its examination and evaluation

Department: organising the public examination of a licentiate thesis

  • the department covers the expenses related to the public examination (expert fees, travel fees etc.) and takes care of the practicalities together with the doctoral student
  • it is not necessary to make a proposal to the Faculty regarding the public examination, but Coordinator Heli Niskanen at the Faculty Office must be informed of it
  • after the public examination, the main representative of the subject, having discussed with the examiners, will submit a proposal for a grade for the study to Coordinator Heli Niskanen at the Faculty Office
  • the Faculty (Coordinator Heli Niskanen) sends the reviewers a payment detail form (unless the proposal states that no fee is to be paid)

Doctoral student: storing the research and applying for the degree

  • the doctoral student sees that the thesis will be saved in the digital archive of the University Library (JYX, more information: https://www.jyu.fi/tutkimus/rinnakkaisjulkaiseminen/en)
  • for the degree, studies required by the postgraduate teaching plan need to be completed and taken into the register
  • after the public examination, the doctoral student submits a degree application form to Coordinator Salla Kujala at the Faculty Office

Faculty Council: approval of the thesis

  • the licentiate thesis is approved by the Faculty Council. The dates of meetings and the submission deadlines can be found in the Faculty Council meeting schedule.
  • the approval of the thesis requires the following documents:
    • signed expert statement(s)
    • a proposal for a grade for the study made by the main representative of the subject

Faculty: conferring the degree

  • conferment requires an application for a degree
  • Faculty Office informs the relevant people of the approval and sends the diploma to the doctoral student