Corporate services assistant (at the British Embassy in Helsinki)

A full-time, 1-year fixed term position for a Corporate Services Assistant at the British Embassy in Helsinki has become vacant. This is a project role for a fixed term period.

The Corporate Services Assistant will work as an integral part of the Corporate Services team, providing internal finance and HR support services to all employees. For further information about the British Embassy, please visit http://ukinfinland.fco.gov.uk/en/.

The range of duties includes:

• Salary administration and annual salary calculations
• Managing annual reporting to insurance/pension authorities
• Inputting budget amendment and forecasting figures
• Handling payments registers, funding profiles and banking issues
• Administering the in-house purchase-to-pay process including handling invoices and claims and raising requisitions
• Administrative HR tasks including updating the HR Information System, managing leave entitlements and completing KELA and salary forms• Calculating annual performance-related bonuses and assisting with the pay review process
• Supporting recruitment and performance management process
• Ordering stationery & supplies
• Handling VAT returns

Skills and experience of the successful candidate:

• Excellent communication skills with fluency in Finnish and English
• Experience in accounting and/or salary administration
• Excellent organisational skills, an ability to prioritise tasks and work to deadlines
• Resilience and attention to detail
• A positive attitude, flexibility and a customer-focused approach
• An ability to work independently as well as a member of a team
• Excellent IT and numerical skills, particularly in Excel
• Previous experience in HR administration would be an advantage

Terms and Conditions:

The British Embassy offers competitive terms and conditions of service. Starting salary for this position is €2,511 per month. The annual ! leave entitlement is 20 days (4 weeks). The Embassy pays an an! nual hol iday bonus. Embassy employees are entitled to a private medical scheme for basic healthcare services and to use the Embassy’s recreational facilities.

Normal working hours are 09:00-16:45 however, some flexibility in working hours will be expected. Any extra hours worked are compensated by time off in lieu. The Embassy pays the employer’s contribution to the Finnish Pension Scheme but does not make tax deductions from employee salaries and it is the responsibility of employees to ensure tax payments relating to their Embassy salary are made to the Finnish authorities.

There are opportunities for professional and personal development and training. Any final appointment will be subject to necessary security clearance and a four month probationary period.

The British Embassy is an equal opportunities employer and does not discriminate on the grounds of ethnic origin, race, religious beliefs, age, disability, gender or sexual orientation.

British Embassy Helsinki
9 May 2014

Työpaikan katuosoite: Itäinen Puistotie 17
Työn kesto: 12 kk
Palkkaus: €2511 /kk

Työnantaja: British Embassy Helsinki

WWW-osoite: http://ukinfinland.fco.gov.uk/en/

Viimeinen hakupäivä: 28.05.2014
Ilmoitus nro: 60552