Guidelines for presenters

Oral presentations

  • The presentation rooms are equipped with a computer, data projector and sound system. To avoid unnecessary formatting and compatibility issues, we recommend that presenters use their own laptop or tablet, which can be connected to our projector system. Please bring any VGA, DVI, HDMI, or other adaptors to connect your device to the data projector, if needed.
  • If presenting from your own device is not possible, presenters may also choose to upload their presentations to Dropbox and share them with It is recommended that presenters keep a backup copy of their presentation on a USB stick, and consider e-mailing themselves a copy of their presentation before travelling to the conference.
  • Spoken presentations should last 20 minutes and will be followed by 8 minutes for discussion. Please practise your presentation before the conference to insure that it does not last longer than 20 minutes, as going over your allocated time will not be allowed. 

Poster presentations

  • The maximum paper size is DIN A0 (84 cm x 119) portrait orientation (height greater than width). If you prefer to have your poster in landscape orientation, it must be DIN A1 or smaller. 
  • The language of the poster is English.
  • Besides the poster, please also prepare a short oral presentation (with Powerpoint slides) about your poster that you will present before the poster session in a speed poster presentation session (more information on this will follow soon).
  • Material to hang up your poster will be available.
  • Authors are responsible to hang and remove their own posters. 
  • The first poster session will be on Wednesday, June 8. Presenters can attach their posters on the day in the morning or also in the evening of the 7th in case they are around. The poster from the first session will be up until Thursday lunch time and removed after that to make space for the second poster session held on Friday. Friday presenters can therefore hang up their posters during Thursday afternoon or Friday morning.