07.12.2018

Annual registration and study right

How to register for attendance or non-attendance

To register for the first time, a new doctoral student must complete the enrolment form she/he has received with the admission letter and return it to the faculty. In addition to returning the enrolment form, a new doctoral student must login to the Korppi system and fill in basic information about the thesis.

The registration from the 2nd study year onwards is done only through OILI. Students of the Faculty of Mathematics and Science shall register for attendance or non-attendance by 31 July. A doctoral student not registered for attendance or non-attendance by the given date will lose her/his right to study (Degree Regulations, §19). If she/he wish to continue studies, she/he has to pay the re-entry fee.

Study units and credits can be registered only for, and doctoral certificates can be awarded to doctoral students who have registered for attendance.

Note: When the doctoral students of the Faculty of Mathematics and Science register for attendance or non-attendance in Korppi portal, they are asked to make a report on their activities in the previous academic year and present plan for the coming year by mid-September. As all doctoral students of the Doctoral Programme in Biological and Environmental Science submit their progress report annually to the Doctoral Programme, they do not have to make a complete progress report in Korppi. Instead of that they write down in a first field in a questionnaire in Korppi the date when they have submitted the progress report  to the doctoral programme and the reporting period in question.

Deactivation of doctoral students’ study rights

In order to retain the study right (i.e. avoid deactivation of student right), a doctoral student has to register for attendance or non-attendance every academic year (19 §, in Finnish, in English).

According to the degree regulations of the University of Jyväskylä (19 §, in Finnish, in English), the dean may, upon the proposal of the supervisor, decide on the deactivation of the study right. Follow-up group members and the doctoral student are heard before the decision making.

A doctoral student whose study right has been deactivated cannot enrol as a doctoral student and continue his/her studies. In order to continue studies, he/she must submit an acceptable scheduled study plan for the continuation of postgraduate studies to the supervisor and update/fill in the supervision document. After the supervisor has accepted the supervision document, the dean decides on the reactivation.

Voluntary waiving of the right to study

A student may permanently waive the granted right to study by notifying the University in writing (in Finnish, in English). Please note that the right cannot be returned. (16 §, in Finnish, in English).

The supervision document

The supervision document (ohjausasiakirja) aims to bring clarity to responsibilities related to the supervision of postgraduate students and promote the completion of postgraduate studies. Together with the student’s research plan, postgraduate study plan and funding plan, the supervision document and its appendix 1  and appendix 2 form the supervision documentation of the dissertation or licentiate thesis. The appendix 1 (in Finnish, in English) describes the duties of doctoral students, supervisors and follow-up groups. Appendix 2 defines the basic requirements that all dissertations from the University of Jyväskylä must fulfil (in Finnish, in English). The documentation is updated and the supervisory practices revised during the postgraduate studies when necessary.

The registering of supervision documents concern all doctoral students and students pursuing studies towards licentiate’s degree, including students who have started their postgraduate studies earlier. In practice, the supervision document will be registered in Korppi in connection of the postgraduate student’s annual registration. As a rule, postgraduate students will be directed to answer a Korppi survey that includes the supervision document when registering for attendance or non-attendance for the academic year. New postgraduate students register their supervisory documents collaboratively with their supervisors at the beginning of the student-supervisor relationship.

The supervision document (ohjausasiakirja) in the Korppi system needs to be signed by the student and his/her supervisors and must include a collaboratively created plan for the supervision and completion schedule of the doctoral dissertation or licentiate thesis. The supervisor may refuse to sign the supervision document if the student’s doctoral studies and research work have not proceeded sufficiently during the previous academic year.