02.02.2018

General guidelines for the travelling allowance

Doctoral Programme in Biological and Environmental Science provides funds to its doctoral students for travels. Note that there are also other funding sources who grant funding for mobility (in Finnish, in English).

Who can apply?

The travelling allowance is aimed at doctoral students who are doing their PhD (i.e. have been granted the right to postgraduate study at the University of Jyväskylä) at the Department of the Biological and Environmental Science (University of Jyväskylä) and whose travel costs cannot be covered with other sources of funding such as funding for research projects. Each applicant may be awarded funding for no more than one trip per year and no more than 2 trips during her/his PhD studies.

For what?

Travelling allowances are available for

  • Attending international and national PhD courses and workshops abroad or in Finland
  • Short term visits to research laboratories abroad or in Finland. There is no requirement for a minimum duration of the visit
  • Travel to both domestic and international conferences to give an oral presentation or to present a poster. Applicants may apply while awaiting confirmation of acceptance from conference organizers but the travel allowance will be confirmed after the applicant has submitted documentation showing presentation acceptance (e.g., an e-mail received from the conference organizers). Confirmation is emailed to the coordinator (doct-bioenv (at) jyu.fi).
  • Only those costs are covered by the travelling allowance which are specified in the application and accepted by the doctoral programme. As a rule, the travelling allowance covers mainly travel costs, accommodation costs and conference registration fee. See The University’s travel guidelines (in English, in Finnish).

General criteria

General criteria are:

  • Travelling allowances are primarily granted for research visits and for attending courses. If funding is still available, the Doctoral Programme can support travels to conferences.
  • Priority is given to those applicants who have never received the travel allowances from the Doctoral Programme.
  • Priority is given to those applicants who have no other funding for the trip.
  • The applicant should complete her/his PhD within the target time of 4 years. If she/he has an acceptable reason for a longer graduation time or if the trip is vital for her/his postgraduate studies, the board can consider granting the travelling allowance.
  • Each applicant may be awarded funding for no more than one trip per year and no more than 2 trips during her/his PhD studies.
  • A trip should benefit applicant’s thesis work and/or doctoral studies.
  • Applicant has submitted her/his progress report annually to the doctoral programme by the deadline and the progress report has been accepted by the doctoral programme.

How much?

Funding will be granted a maximum of 5 000 euros per a call (2018). The maximum sum of expenses covered is 1 500 euros for trips abroad and 500 euros for training events in Finland (2018). The board can consider granting the higher travelling allowance for domestic trips if an applicant gives an acceptable reason for exceeding 500 €.

Application periods and decisions on the applications

There are four application periods for the travel allowances for doctoral students. Deadlines are

  • 31.1. for events that take place 1.4.-30.6
  • 30.4. for events that take place 1.7.-30.9.
  • 31.8. for events that take place 1.10.-31.12.
  • 30.11. for events that take place 1.1.-31.3.

If an applicant applies for the travelling allowance for a trip which is outside the funding period of the call, she/he has to give a reason for this in her/his application. The application opens earliest one month before each deadline. We do not accept any applications that have been sent in by email. Funding decisions are made by the steering board of the Doctoral Programme.

How to apply?

Applications are submitted online. The application opens earliest one month before each deadline. The application will be submitted via an electronic application form. We do not accept any applications that have been sent in by email.

Please attach a letter to your application where you describe (if relevant; Please do not copy the questions into your application letter):

  • How does the trip benefit your thesis work and/or doctoral studies
  • How does this travel relate to your PhD project. The topic of the PhD thesis should be mentioned in the application.
  • Have you been already accepted on the course/workshop
  • Have you already contacted the research group/laboratory that you intend to visit
  • Will you be presenting your research (oral/poster) at a conference
  • For short term visits to research laboratories abroad or in Finland, please describe the research group/laboratory you are going to visit
  • If the estimated graduation time exceeds 4 years, please give the reason for that.
  • Budget. Explain in detail the estimated expenses: e.g., travel costs, accommodation costs, flight route and conference registration fee, the name of the hotel. Estimate and present your costs (in euros and also in the original currency) as detailed and realistically as possible in the application. For example, give the information of the hotel which you used in the budget estimation. Please note that only those costs are covered by the travelling allowance which are specified in the application and accepted by the doctoral programme. See the University’s travel guidelines (in English, in Finnish).
  • Do you have access to grant or other sources of travel funding

Decisions

Decisions are made by the steering board of the doctoral programme. See decisions here.

Instructions for recipients

Here you can find information on payment of the travelling allowance.