Author description (authors of publications published at the University of Jyväskylä)
What should you know about the processing of your personal data?
Jyväskylä collects personal data about you to carry out its duties. You have rights to this data, such as the right to access the data and the right to be sure that it is stored securely and only for the necessary time. Above all, you have the right to know the following:
- what information we collect about youand why,
- for how long, and where we keep this information, and
- to whom we share this information.
All of these points are explained in this privacy notice.
How to find the information you are looking for?
We have created this privacy notice to be as easy as possible to use and understand. That is why you will find the key points summarised under each section. If you are interested in knowing more, please follow the links in the sections or contact the data protection officer of the University of Jyväskylä.
Why we process your personal data?
The purpose of processing these personal data is to make up an authority record to be saved to the Asteri database maintained by the National Library. The authority records link different name forms (for example, in different languages or spellings) and help distinguish between persons having the same name. Various systems using the authority records help people find the right person or author when they are entering or searching data, and the records also link right publications to right persons or authors. The content of the Asteri database are retrievable as open-access data from the Finto service. The data controller of the Asteri database is the National Library. See the National Library’s privacy notice.
What data we process and how long?
The data are kept permanently in the Asteri database. The forms or emails sent by a person are kept for two years, and they are not used for any other purpose.
What rights you have and how to exercise them?
You have the following rights:
- Right to access your data.
- Right to have any incorrect information corrected.
- Right to have your data erased (right to be forgotten), in certain situations.
- Right to restrict processing.
- Right to have the responsible unit inform the party to which your data is disclosed of your data being corrected, erased, or the processing being restricted.
- Right to object processing, e.g. direct marketing.
- Right to be notified of any information security breaches resulting in a high risk.
- Right to file a complaint with the supervisory authority.
You can exercise your rights by sending a request to the university's Registry Office. You can use the form on the Registry Office's website or send your request informally. Keep in mind that withdrawing your consent doesn’t change the processing that happened before the withdrawal.
Who can access your personal data?
The personal data are processed by those staff members of the Open Science Centre at the University of Jyväskylä whose job description includes tasks related to author descriptions.
How to contact us?
If you want more information about the processing of your personal data, do not hesitate to contact our data protection officer via email or phone (+358 40 805 3297).
Contact information of unit
The University of Jyväskylä acts as the data controller and its Open Science Centre/Library as the responsible unit for the processing of the personal data related to the above-described author description system.
Library’s author description services: toimijakuvailu-osc@jyu.fi
If you want to exercise your rights (withdraw your consent for example) you can contact the Registry Office by email:
