Career monitoring survey – Privacy notice

Information related to the right to study and the degree completed in question, such as the level of the degree, discipline, year of admission and graduation, tuition-fee liability, the grade and grading scale of the thesis, and information related to the respondent, such as gender, age, nationality and native language.

The background and identification information of the group of respondents will be gathered in a centralised manner from the national VIRTA study information service and, in supplementary parts, from the student information systems of universities (study subject, faculty). Address data will be supplemented using the Population Information System, and the telephone number will be acquired from a separate telephone number supplier (Posti/Fonecta/other). E-mail addresses are gathered from student and alumni
registers.

Retention without identification information:
Identification information enabling the identification of respondents is retained in the register only until data is combined and later destroyed after the data has been processed.

• TUPA will retain data from different years without any direct identification information for ten years in order to compile time series.
• The university will retain data from different years without any direct identification information in its sub-register for ten years in order to compile time series.

Name, postal address and postal code, state, student identification code, survey ID, telephone number, e-mail address.

Information identifying the respondent (student number, name and contact information) and information about a possible date of death will only be used to send the survey and in order to link the above-mentioned background information.

The background and identification information of the group of respondents will be gathered in a centralised manner from the national VIRTA study information service and, in supplementary parts, from the student information systems of universities (study subject, faculty). Address data will be supplemented using the Population Information System, and the telephone number will be acquired from a separate telephone number supplier (Posti/Fonecta/other). E-mail addresses are gathered from student and alumni registers.

Retention without identification information:
Identification information enabling the identification of respondents is retained in the register only until data is combined and later destroyed after the data has been processed.

• TUPA will retain data from different years without any direct identification information for ten years in order to compile time series.
• The university will retain data from different years without any direct identification information in its sub-register for ten years in order to compile time series.

With regard to those who have filled in the career monitoring survey, these sections will be filled in with the information they have given concerning their position in working life, factors related to the quality of employment and the satisfaction of graduates concerning their studies from the perspective of working life.

Response data will be gathered from the answers of the participants. The participants have the opportunity to fill in a paper survey
or an electronic online survey. Data from the paper surveys will be recorded in the electronic system as subcontracted by the controllers of sub-registers.

Retention without identification information:
Identification information enabling the identification of respondents is retained in the register only until data is combined and later destroyed after the data has been processed.

• TUPA will retain data from different years without any direct identification information for ten years in order to compile time series.
• The university will retain data from different years without any direct identification information in its sub-register for ten years in order to compile time series.

CSC - IT Center for Science Ltd selects the target group, enriches the contact information, creates the survey links and collects the online answers, as well as combines the material for reporting. CSC processes direct personal data during data collection and the survey data without the direct data when reporting the results. CSC discloses the personal data (contact information, background information and survey IDs) to TUPA so the survey and reminders can be sent and for analysis of the data.

TUPA, statistical research service of the University of Tampere, coordinates the implementation of career monitoring and processes personal data in order to send the survey and for analysing and reporting purposes. TUPA combines the registers of all universities into a single national register. TUPA combines the registers of all universities into a single national register. TUPA discloses university-specific data to each university, to Aarresaari, career service network of Finnish Universities and to CSC for national reporting of national survey data. Data can be disclosed to partners (such as professional associations) for research purposes, excluding any personal data from which data subjects can be directly identified.

Personal data are not transferred outside the EU/EEA.