Collection management of the Jyväskylä University Museum – Privacy notice
What should you know about the processing of your personal data?
The University of Jyväskylä collects personal data about you to carry out its duties. You have rights to this data, such as the right to access the data and the right to be sure that it is stored securely and only for the necessary time. Above all, you have the right to know the following:
- what information we collect about youand why,
- for how long, and where we keep this information, and
- to whom we share this information.
All of these points are explained in this privacy notice.
Why we process your personal data?
The collection management system of the Jyväskylä University Museum involves processing of personal data of persons who have donated material to the Jyväskylä University Museum. Personal data are used for saving information about the origin of the received donations.
What data we process and how long?
Personal data are kept permanently for archiving purposes. To get more information about what personal data we collect and how long we keep certain information, check the sections below.
What rights you have and how to exercise them?
You have the following rights:
- Right to access your data.
- Right to have any incorrect information corrected.
- Right to have your data erased (right to be forgotten), in certain situations.
- Right to restrict processing.
- Right to have the responsible unit inform the party to which your data is disclosed of your data being corrected, erased, or the processing being restricted.
- Right to object processing, e.g. direct marketing.
- Right to have your data transferred from one system to another, when processing is based on an agreement or your consent.
- Right to be notified of any information security breaches resulting in a high risk.
- Right to file a complaint with the supervisory authority.
- Right to withdraw consent
You can exercise your rights by sending a request to the university's Registry Office. You can use the form on the Registry Office's website or send your request informally. Keep in mind that withdrawing your consent doesn’t change the processing that happened before the withdrawal.
Who can access your personal data?
The customer data system is available only to the personnel of Jyväskylä University Museum. They are bound by the obligation of confidentiality. Personal or address data are not delivered for any external use.
Also, the service providers we use can access your personal data in their role as data processors. However, these providers do not actively process your personal data, but they have access to it for maintenance reasons.
How to contact us?
If you want more information about the processing of your personal data, do not hesitate to contact our data protection officer via email or phone (+358 40 805 3297).
Below you find the contact information of the responsible unit. If you wish, you can directly contact the unit (Open Science Centre /Jyväskylä University Museum) instead of the data protection officer.
If you want to exercise your rights (withdraw your consent for example) you can contact the Registry Office by email:
