Privacy notice for host organizations' contact persons in international postings

Published

18.6.2025

University of Jyväskylä is saving your personal data as a contact person in regards to our employees' visit to your organization

Our employee will be visiting your organization and your name and contact information have been provided as a main contact for the visit and entered in the University of Jyväskylä HR system. According to the law, if an organization saves your personal information, a privacy notice needs to be sent.

University of Jyväskylä privacy notice

We have created this privacy notice to be as easy as possible to use and understand. That’s why you'll find the key points concisely summarized under each section. If you're interested in knowing more, follow the links in the sections or contact the Data protection officer.

Why we process your personal data?

The purpose of the processing of personal data in connection with the posting agreement is to make sure the University of Jyväskylä has a contact person in case exceptional situations during our employees posting.

What data we process and how long?

The University of Jyväskylä (HR services) enters the following information in our HR system:

name
position
contact information

For now the data is kept permanently but in the future a shorter timeframe will be provided.

Who can access your personal data?

University of Jyväskylä HR, travel and financial services, supervisors, Heads of Faculties, Departments and Independent Institutes, and Heads of Faculty Admistration can access your data according to their duties.

On what basis we process your personal data?

We process your personal data based on legal grounds, agreements, or your consent. If you want to dive deeper into our legal bases, such as the relevant legal provisions, you can find more information through the menu below.

The processing of personal data is permitted when it is necessary for the legitimate interests pursued by the controller or a third party. The legitimacy of an interest can be determined with the so-called balance test. In the test, the interests of the controller or third party are weighed against the interests and fundamental rights of the data subject.

A legitimate interest can exist, for example, when there is a relevant relationship between the data subject and controller.

What rights you have and how to exercise them?

You have the following rights:

Right to access your data.
Right to have any incorrect information corrected.
Right to have your data erased (right to be forgotten), in certain situations.
Right to restrict processing.
Right to have the responsible departments inform the party to which your data is disclosed of your data being corrected, erased, or the processing being restricted.
Right to object processing, e. g. direct marketing.
Right to have your data transferred from one system to another, when processing is based on an agreement or your consent,
Right to be notified of any information security breaches resulting in a high risk.
Right to file a complaint with the supervisory authority.

You can exercise your rights by sending a request to the university's Registry office. You can use the form from the Registry office's page or send your request informally.

Keep in mind that withdrawing your consent doesn’t change the processing that happened before the withdrawal.

Get to know your rights

Use the form from the Registry office

Send an informal request to the Registry office

How to contact us?

If you want more information about handling your personal data, don't hesitate to contact our Data protection officer via email or phone (040 805 3297).

Reach out to our Data protection officer

If you want to exercise your rights you can contact the Registry office by email:

Send a request to the Registry office