The process for Erasmus outgoing students
This page gives you an overview of what happens in the different stages of the exchange.
Table of contents
Before the exchange
| Period / deadline (DL) | Work stage | Who does |
|---|---|---|
| Late January – early February or after 1.4. in case of additional application round |
Applying for the student exchange | Student |
| DL 15.3. (or a couple of weeks after applying for additional application round) | Decision on student admission | Faculty |
| After being chosen for the exchange or by the nomination deadline of the partner university at the latest | Nomination of the selected students to the partner universities | Faculty intl. coordinator |
| In April and October | Organising the pre-departure orientation | International Office |
| After receiving the information by e-mail | Taking the 1st part of OLS language test and participation in the OLS language course (optional) | Student |
| After being selected for student exchange - before the host university's application deadline | Filling in the host university's application form | Student |
| Before the host university's application deadline | Creating the Learning Agreement. Obtaining the signature of the faculty's international coordinator. Uploading it to Mobility-Online. Sending it to the host university. | Student |
| Before the host university's housing application deadline | Applying for housing in your host city | Student |
| After the student has made the Learning Agreement on Mobility-Online | Sending instructions on how to apply for the Erasmus grant to students | International Office |
| Based on the starting month of the exchange, in accordance with the grant payment table | Filling account information and updating exchange dates on Mobility-Online. | Student |
| When the student has updated the exchange dates on Mobility-Online | Calculating the Erasmus grant amount | International Office |
| Based on the starting month of the exchange, in accordance with the grant payment table | Accepting the Erasmus grant agreement | Student |
| About 0,5-1 month before the start of the exchange | Accepting the Erasmus grant agreement | International Office |
| The last day of the month prior to the exchange | Paying the Erasmus grant to the student | International Office |
| About 0.5-1 month before the start of the exchange | Sending the scholarship decision and the nomination certificate to the student | International Office |
| Within a week of the start of the exchange at the latest | Uploading the Learning Agreement signed by the host university to Mobility-Online | Student |
During the exchange
| Period / deadline (DL) | Work stage | Who does |
|---|---|---|
| When necessary | Making an agreement on possible changes to the Learning Agreement with the faculty's international coordinator by email and making changes on Mobility-Online | Student |
After the exchange
| Period / deadline (DL) | Work stage | Who does |
|---|---|---|
| During the last exchange week | Requesting a signature on the Letter of Confirmation | Student |
| After the student exchange | Uploading the Letter of Confirmation to Mobility-Online | Student |
| After the student exchange | Taking the 2nd part of the OLS language test (optional) | Student |
| After the Letter of Confirmation has been uploaded | Checking the exchange dates on the certificate. If necessary, sending an invoice for refunding the grant for a shortened exchange. | International Office |
| Within a month of the end of the exchange | Writing the JYU exchange report (unless replaced with a blog/Instagram posts) | Student |
| Within a month of the end of the exchange | Answering the EU Survey | Student |
| After receiving the Transcript of Records from the host university | Uploading the Transcript of Records on Mobility-Online | Student |
| After the student has uploaded their Transcript of Records | Deciding on credit transfer for studies completed abroad | Faculty intl. coordinator |
| September and February | Organising the re-entry orientation. The invitation is sent via email to those returned from their exchange. | International Office |
Contact us
Do you have questions about internationalisation and student exchange? You can get guidance and answers on student exchange through Help JYU.
Outgoing student mobility (change language if necessary, login required)